The End-to-End Board Process: From Agenda to Effective Board Packs & Minutes

Speaker

Terése (Tess) Price

About The Speaker

Terése “Tess” Price is the Founder & Managing Director of Virteffic Limited, a Jersey-based corporate governance and secretarial support firm. With nearly 20 years in corporate, fiduciary, and private wealth services, Tess is a qualified Chartered Secretary and an Associate of The Chartered Governance Institute (ICSA).

Since launching Virteffic in 2020, Tess has built a flexible, high-quality governance consultancy that emphasizes rigorous minute-taking, board effectiveness reviews, governance training, and tailored company secretarial services. She’s recognized for her calm and collaborative style, exceptional attention to detail, and a commitment to confidential, efficient delivery .

Originally from Sweden, Tess relocated to Jersey in 2006 and developed deep expertise in the Channel Islands’ legal and regulatory frameworks. Prior to founding Virteffic, she held senior roles at CSC (Intertrust, Elian & Ogier) as a governance manager and at Maples Group as Vice President, providing leadership in board secretarial functions and compliance. 

Tess holds dual Bachelor of Social Sciences degrees in Economics and Financial Administration, and ongoing professional development in analytics and leadership frameworks.

Upcoming Event

The End-to-End Board Process: From Agenda to Effective Board Packs & Minutes

  • 11th November, 2025
  • Online
  • 1PM to 4PM
  • Rs 13,500 (MQA approved & HRDC refundable)
Register Now
Course Details

Course Overview

This course follows the full lifecycle of a board meeting, from agenda planning through to board pack preparation, circulation, meeting preparation, and drafting the minutes. It equips attendees with a complete understanding of how to prepare agendas, notices, and board packs, as well as manage the meeting itself and follow-up actions.

Course Objectives

With year-end board meetings and AGMs approaching, this course equips company secretaries and governance professionals with the complete toolkit to manage the full lifecycle of a board meeting with confidence and efficiency. Attendees will learn how to:

  • Design well-structured agendas that drive focused and effective year-end discussions.
  • Prepare and issue compliant meeting notices that meet statutory and AGM requirements.
  • Create board packs that are concise, decision-focused, and aligned with best practice.
  • Circulate materials effectively and engage directors to ensure readiness ahead of critical year-end meetings.
  • Anticipate and manage logistical challenges, late papers, and contingencies.
  • Capture discussions accurately through clear, balanced, and compliant minutes.
  • Strengthen follow-up processes with timely action tracking and robust record-keeping.
  • Apply practical techniques through a hands-on lifecycle mapping exercise.

By the end of the course, participants will have a structured, end-to-end framework to streamline board and AGM processes, reduce risk, and enhance the effectiveness of their boards.

Profile of Participants

Company secretaries, governance professionals, board support staff, and experienced minute-takers. Targeted to train/ refresh the company secretary who is preparing for December board meetings and AGMs.

Course Outline

1. Agenda Planning

  • Structuring agendas to balance strategy, compliance, and routine business
  • Working with the Chair and management to prioritise items
  • Timing and sequencing for effective discussion

2. Preparing and Issuing Notices of Meetings

  • Legal and regulatory requirements (board vs AGM)
  • Drafting clear, compliant notices
  • Circulation methods and record-keeping

3. Board Pack Preparation and Content Standards

  • Defining content standards: concise, relevant, decision-focused
  • Structuring packs for clarity and accessibility
  • Setting contributor guidelines and avoiding information overload

4. Circulation and Director Engagement

  • Timelines and secure distribution
  • Managing late papers and version control
  • Encouraging director preparation and feedback

5. Meeting Preparation and Support

  • Logistics: venue, technology, and hybrid support
  • Briefing the Chair and managing contingencies
  • Handling last-minute changes or submissions

6. Minute-Writing Essentials

  • Purpose of minutes: governance vs decision record
  • What to include (and exclude): capturing decisions, rationale, actions
  • Drafting style and approval process

7. Post-Meeting Follow-Up and Action Log Management

  • Circulating minutes and tracking actions
  • Ensuring accountability and timely completion
  • Confidentiality, retention, and record-keeping

8. Practical Exercise: Lifecycle Mapping

  • Mapping the end-to-end board/AGM process
  • Identifying risks, gaps, and dependencies
  • Applying practical improvements in real-world contexts
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